Your First and Last Name:*Email:* Best contact phone #:* Save and Continue Later Progress Company Name:*As you want it to appear on your reports. If you have multiple companies, please fill out a separate form for each company.Industry:*Please select your company’s industry so we have more context when categorizing your transactions.OtherAdvertising or Public RelationsArt, Writing or PhotographyAutomotive Sales or RepairChurch or Religious OrganizationConstruction (Contractor, Trades or Maintenance)Design, Architecture or EngineeringFinancial ServicesHair Salon, Beauty Salon or Barber ShopInformation Technology (Computers, Software)Insurance Agency or BrokerLegal ServicesLodging (Hotel, Motel)Medical, Dental or Health ServiceManufacturing or WholesaleNon-ProfitProfessional ConsultingProperty Management or Home AssociationReal Estate Broker or AgentReal Estate Developer or OwnerRestaurant, Caterer or BarRetail shop or Online CommerceTransportation, Trucking or DeliveryPlease specify:* If you are a law firm that maintains a client trust account (aka Escrow or IOLTA), please note that we will not be able to help you track the client balances for this account. Since we do the bookkeeping directly from your bank statements, we only have access to the information on those statements, which won’t contain any client details.Is this okay with you?*YesNo thanks, I absolutely need a bookkeeper to track this information for me. Doing the books for a real estate owner is a difficult task, and requires much more detail than other businesses. Since we do the bookkeeping directly from your bank statements, we only have access to the information on those statements. We do not reconcile loans on a monthly basis because there is typically no reliable backup. We can’t use an amortization schedule because if you miss a payment, the schedule will no longer be applicable. So when payments to a loan are made, we code the entire amount to the loan account on the Balance Sheet. You then have three options: Split out the amount of principal, interest, and escrow on a monthly basis using the editing system we provide. Wait until the end of the year and provide your CPA with the end-of-year loan balance so that they can make an adjustment to your books to reflect this. The second option means that throughout the year the loan balance and interest expense accounts won’t be quite accurate until you make that adjustment. Contact our Support team and ask them to make an adjustment any time. Let us know what amount to move from the loan balance to the interest expense account. We also can’t properly record the purchase or sale of an asset without access to information like the closing statement. If you make a purchase or sale, you would have to provide us with the exact adjustment you want made to your books. This adjustment will probably have to be created with the help of your CPA. Additionally, we won’t be able to track any tenant information (who has or hasn’t paid rent, etc.). That’s more of a job for a property management company. Some clients require this, others won’t.Is this okay with you?*YesNo thanks, I realize I will need more help than you can provide. Merritt Bookkeeping strives to take on nonprofit clients for free, as our way of contributing. We only charge for the cost to catch the books up to current. From then on, we don’t charge for each month going forward. Since you indicated you are a nonprofit, before we do any work we will review your business in order to make sure we have the resources to take it on free of charge. If we aren’t currently able to, we will let you know before we charge you anything. Additionally, it’s important for you to understand that often times nonprofits need to track certain information like donor contributions. Since we do the bookkeeping directly from your bank statements, we only have access to the information on those statements, which usually won’t contain any deposit details. So we won’t be able to track this information for you. You can always add this detail to your bookkeeping when reviewing the work we did. But one way or another, if this information is important to you, please note that you will be responsible for tracking it.Is this okay with you?*YesNo thanks, I think I need more help than you can provide. Save and Continue Later Progress Do you already have a QuickBooks file for this company?*If you don’t, select “No” and we will create one for you. If you do have a file, but it doesn’t contain very good data, it would be best to select “No” and let us create a fresh one for you.YesNoEven though the QuickBooks file we keep for you is your property, you won’t be working out of it. The reports we send you each month can be reviewed from any web browser, no software required. Are you okay with not working out of the QuickBooks file?*YesNo, I need to share usage of my QuickBooks file.What are you currently doing in QuickBooks?* Printing checks / Accounts Payable Issuing invoices / Accounts Receivable Tracking inventory Running payroll Running reports Connecting with 3rd Party Software None of the above Save and Continue Later Progress Why We Don’t Share QuickBooks: Not allowing others in the working file allows us to maintain its integrity and accuracy, and avoid having to fix costly mistakes made by others. If you are using QuickBooks for any tasks other than what we will be doing, you can continue to use a separate QuickBooks file for those specific tasks only. These files will not be merged, nor do they need to be.Printing checks / Accounts Payable: We don’t need access to your check writing system. When the check is cashed, we will see it on your bank statement. As an alternative to using QuickBooks to print checks, check out Bill.com or Checkeeper.com.Issuing invoices/Accounts Receivable: We don’t need access to your invoicing system. The invoices you’ve issued don’t affect your financial statements as they are not considered income until the money hits your bank, so we will record it then. As an alternative to using QuickBooks for issuing invoices, check out Bill.com or SimplyBill.com.Tracking inventory: We don’t need access to your inventory management system. We code all of your inventory purchases directly to “Cost of Goods Sold”. Then, at tax time, simply provide your CPA with the value of your Inventory as of 12/31, and they will make the appropriate adjustment to your books to reflect the correct “Inventory Asset” balance. If you would like the inventory balance updated throughout the year, feel free to send us the cost of your inventory on hand as of a certain date and we will make the adjustment. As an alternative to using QuickBooks for tracking inventory, check out Inflowinventory.com.Running payroll: We don’t need access to your payroll system. When it comes to recording payroll on your books, we keep it simple. All payroll transactions that hit your bank account get coded to “Payroll & Subcontracted Labor Expense”. If you would like to see payroll details, you can refer to your payroll reports. Recording these details in QuickBooks would be redundant. As an alternative to using QuickBooks for running payroll, we suggest saving yourself some headache and outsourcing to a dedicated payroll company.Running reports: We will now be sending you all the reports you need on a monthly basis. And since the bookkeeping is only updated monthly, there are no mid-month reports to be run.Connecting with 3rd Party Software: There are many 3rd party applications that can sync with QuickBooks. However, we do not connect our client’s files with any such applications. We gather all of the information we need from the bank statements. If you have a Point of Sale system, or a Merchant Portal, there is no need to worry about syncing this with QuickBooks in order to bring over the sales information. If you want to know which items you sold, whom you sold it to, etc, this information is likely available in the reports provided by that application. So in this example your QuickBooks file would show your basic cash basis income amount from your bank statements (which is what you will file on your tax return), and your POS system will show the detail of those sales.Are you certain you need to work out of the same QuickBooks file we would be keeping for you?*YesNo, and I'd like to continue signing up. Save and Continue Later Progress Determining your start date We highly recommend having us start with January of the first year in which you haven’t yet filed your taxes, so that you have an accurate and complete set of financials for your next tax filing.If unsure of the start date, err on the side of earlier rather than later. Don’t worry about giving us too early of a start date. The first month that you have transactions is the first month we will start charging you for. And if in this first month there are less than 10 transactions, we will waive the fee for this month.If unsure of the start date, err on the side of earlier rather than later. Don’t worry about giving us too early of a start date. Before we begin working on your QuickBooks file, we will perform a check: For any months that are already done, we won’t charge you anything. For any months that have over half of the transactions already entered, we will only charge you $50. We will review the existing work, and fill in any missing information as needed. A reminder on pricing, our bookkeeping rate going forward is just $150 per month. But for a limited time we are reducing that rate to $100 per month for all months prior to the current month in order to make it more affordable for you to catch your books up. How far back would you like us to update your books from?*JanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember*20172016201520142013201220112010Would you like us to replace or ignore existing transactions?*If we are working on months where there are transactions already in your QuickBooks file, should we "Replace" the categories if we think they should be changed, or "Ignore" them and leave them as is?ReplaceIgnore Save and Continue Later Progress Fully refundable within the first 90 days if you aren't happy. We do not charge the card until the work is finalized.Name on card:*Credit card number:*Expiration date:*JanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecember*201720182019202020212022202320242025 Save and Continue Later Progress Which QuickBooks program do you use?*QuickBooks OnlineQuickBooks for PCQuickBooks for MacPlease provide us with access to your QuickBooks Online file by following the below instructions. We will download a copy. Once you receive your first set of reports from us, you can cancel your QuickBooks subscription if you wish. Log into QuickBooks Online. Click on the Gear Icon in the upper right. Underneath the Your Company header, select Manage Users. Click Invite Accountant. In the email field, type [email protected]. You can leave the Name field blank. Click Next, then Finish. Enter the name of your Company File below, as it appears next to the Gear Icon in QuickBooks Online:*What is the Admin Username for your QuickBooks file?*The administrator username is usually just “admin”.What is the Admin Password?*If none, type “none”Upload your QuickBooks file:*Accepted file types: qbw, qbb, qbm, qba, qbx, qb2012, qb2013, qb2014, qb2015, qb2016, qb2017, qb2018, qb2019, qb2020.To find where the QuickBooks file is located on your computer: Open QuickBooks. Open the Company File. Press the F2 key on your keyboard. The location will be listed under File Information. When uploading the file to us, you must navigate to that exact folder and upload the exact file name as it appears listed at the end of the file path. In the below screenshot, the file name is “sample_manufacturing business.QBW”. We need the file that ends with the extension “.QBW”, not “.QBW.ND” or “.QBW.TLG” or any other variation. To find where the QuickBooks file is located on your computer: Open QuickBooks. Open the specific company file you will be sending us, if it’s not already open. Click Help and then select Product Information. At the bottom of the screen, the File Location will be listed. When uploading the file to us, you must navigate to that exact folder and upload the exact file name as it appears listed at the end of the file path. In the below screenshot, the file name will be “2014 Data File.qb2014”. The file should end with the extension of whatever year the QuickBooks program you are using is. Save and Continue Later Progress Please list all bank and credit card accounts that have business activity since the date you want us to start your books. We do not need access to Merchant or Point of Sales accounts (Square, Etsy, Amazon, Ebay, etc.), Payroll reports, or any of your other systems. All of your business transactions should appear on your bank statements. Do not list any loan accounts here unless you have a statement available online each month for that loan, showing a beginning and ending balance. If your loan doesn’t have that statement, don’t worry, it will be handled another way through our systems. For your account number please only provide the last 4 digits (5 for AMEX, none for Paypal) If you have any accounts that are currently closed, but were open during the period for which we are catching up your books, list them below and type the words “(Closed)” in the bank name. If it’s a BofA credit card, the account # we need is the “Corp” account, not the individual cards. Example of how to fill out your accounts: Your accounts:*Bank NameAccount # Save and Continue Later Progress We're sorry! Based on your current needs, it looks like we won't be able to help you with your bookkeeping. However please review the referrals below and let us know if you'd like an introduction. We don't want to leave you hanging! Looking for more help? We're often asked if we know any good payroll companies, accountants/bookkeeping alternatives, or credit card processors. If that's something you're looking for, let us know below and we’ll have someone contact you with a free quote. We have a few companies that we love recommending, who always provide great service and save our clients money over what they are currently paying.Payroll Yes, please give me a free quote How many employees do you have?What is your payroll frequency?MonthlySemi-monthlyBi-weeklyHow much are you currently paying per processing?This information is not required, but if available, will help us get you the best price.What company do you currently use?This information is not required, but if available, will help us get you the best price.Accounting/BookkeepingWe'd be happy to refer you to an accounting company who provides more customized bookkeeping services. Yes, please have an account manager contact me. Credit Card Processing / Merchant Services Yes, please give me a free quote. Save and Continue Later COMPLETE Welcome to Merritt Bookkeeping! We're really glad to have you and can't wait to send you your first set of completed financials! We'll be in touch very shortly to finalize the process. Click Submit below, and enjoy some peace of mind. We’ve got your books covered! Do you have another company you'd like to sign up with us? Once you hit submit you'll be back at our Home page. Just click the "Get started risk free" button again. 🙂 Looking for more help? We're often asked if we know any good payroll companies, accountants, or credit card processors. If that's something you're looking for, let us know below and we’ll have someone contact you with a free quote. We have a few companies that we love recommending, who always provide great service and save our clients money over what they are currently paying.Payroll Yes, please give me a free quote How many employees do you have?What is your payroll frequency?MonthlySemi-monthlyBi-weeklyHow much are you currently paying per processing?This information is not required, but if available, will help us get you the best price.What company do you currently use?This information is not required, but if available, will help us get you the best price.Accounting Firm (Tax Preparation, Resolution, etc.) Yes, please have an account manager contact me. Credit Card Processing / Merchant Services Yes, please give me a free quote. Save and Continue Later This iframe contains the logic required to handle AJAX powered Gravity Forms.